Introduction

When you use the WEBLIB website available at https://www.ucopia.com/ and the site available at https://weblib.com/ and http://smilein.io/ (hereinafter “the Site(s)”), you entrust us with certain personal data. We attach great importance to the protection and security of our Users’ data and have drawn up this Personal Data Protection Charter (hereinafter referred to as “the Charter”) to inform you of our confidentiality practices.

This Charter has been designed to provide you with the information you need to understand what Personal Data we collect, why we collect it and how you can update, export or delete it.

The Policy is intended to apply to users when browsing the Site, and forms an integral part of the General Terms and Conditions of Use.

If you have any questions, please do not hesitate to contact us directly at contactus@weblib.eu. The entire team will be delighted to assist you.

Definitions

The Definitions contained in the General Terms and Conditions of Use (available HERE) also apply to this Privacy Policy.

« Personal data » Means any information relating to an identified or identifiable natural person (hereinafter referred to as the “data subject”); an “identifiable natural person” is one who can be identified, directly or indirectly, in particular by reference to an identifier, such as a name, an identification number, location data, an online identifier, or to one or more factors specific to his or her physical, physiological, genetic, mental, economic, cultural or social identity;
« Sensitive data » Sensitive Data is a special category of Personal Data. This is information that reveals a person’s alleged racial or ethnic origin, political opinions, religious or philosophical beliefs or trade union membership, as well as the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation.
« Processing Manager » means the natural or legal person, public authority, agency or other body which alone or jointly with others determines the purposes and means of the processing; where the purposes and means of such processing are determined by Union law or by the law of a Member State, the controller may be designated or the specific criteria applicable to his designation may be laid down by Union law or by the law of a Member State
« Site » designates the Internet site published by WEBLIB and owned by it, accessible at https://www.ucopia.com/.
« Data processing » means any operation or set of operations which is performed upon personal data or sets of personal data, whether or not by automatic means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
« User » Refers to any person visiting the Site made available by WEBLIB.
  1. Who is responsible for processing your data?

WEBLIB, a société par actions simplifiée (simplified joint stock company) with capital of 217,100 euros, registered in the Paris Trade and Companies Register under number B 511 340 572, whose registered office is at 10 Rue de Penthievre 75008 PARIS, France, is responsible for processing Personal Data collected in connection with the use of the Site in the European Economic Area and in the United Kingdom.

In this respect, please note that your personal data is not transferred outside the European Union.

In general, your Personal Data is never disclosed to persons outside the WEBLIB organisation.

  1. What data is collected and when?

When you browse the Site, WEBLIB may collect the following Personal Data:

  • Information relating to the identity of the User of the Site

When you send a message to WEBLIB via the contact form available on the Site, the information collected is the surname, first name, name of the company for which the person works, e-mail address, telephone number and any information contained in the message accompanying the request.

We therefore collect Personal Data:

  • When you or your organisation request information about WEBLIB’s services via the contact form on the Site.
  • When you correspond with us in any way whatsoever.

In this context, we only process Personal Data that you provide directly to us.

  1. Why are your Personal Data collected and processed by WEBLIB?

WEBLIB collects and uses data for :

  1. Managing User requests

We use the information collected to provide customer support, including to:

  • Send answers to Users’ questions and requests for information;
  • To study and deal with any problems that Users may encounter on the Site;
  • To monitor and improve the quality and processes of our customer support.

 

  1. Carrying out a marketing activity

WEBLIB may use the data collected to promote its services to Users, for example, to send them communications about WEBLIB solutions, events, surveys and news.

  1. Communicating our developments

WEBLIB may use the data collected to inform Users of changes made to the GCU and/or the Charter.

WEBLIB does not sell or share Users’ personal data with third parties for direct marketing purposes, except with the express consent of Users.

 

  1. How do we justify data processing?

The legal basis for the processing of Data is the User’s consent to the collection of data when filling in the contact form.

  1. Who do we disclose your data to?

As your data is strictly confidential, it will not be disclosed to third parties.

On the basis of legal obligations, your Personal Data may be disclosed in application of a law, a regulation or by virtue of a decision by a competent regulatory or judicial authority.

  1. Responsibility for processing

WEBLIB undertakes to comply with the regulations in force applicable to the Processing of personal data and, in particular, Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 applicable from 25 May 2018 (hereinafter, “the Regulation”).

It is the responsibility of Users to check whether the Regulation is applicable to them and to take the necessary measures to comply with the legislation in force.

WEBLIB processes Personal Data, within the meaning of Article 24 of the Regulation, in its capacity as Data Controller.

  1. How long does WEBLIB keep your data?

The data collected will be kept by WEBLIB for a period of one year from the sending of a request via the Site’s contact form.

Means of data purging are put in place in order to provide for the effective deletion of data as soon as the retention or archiving period necessary for the fulfilment of the purposes determined or imposed is reached.

In accordance with Law No. 78-17 of 6 January 1978 on data processing, data files and individual liberties, you also have the right to delete your data, which you may exercise at any time by contacting WEBLIB at dpo@weblib.eu.

  1. What are your rights?

You may have the following rights under applicable law and exercise these rights in accordance with point 10 of the Charter:

  • Right of access (Art. 15 of the RGPD) :

You have the right to request confirmation of the processing of your Personal Data and, where applicable, to request access to the Personal Data we hold about you.

  • Right of rectification (Art. 16 of the RGPD) :

You have the right to request the correction of inaccurate Personal Data.

  • Right to erasure (Art. 17 of the RGPD) :

You have the right to request erasure of Personal Data in certain circumstances, and in particular if you consider that your Personal Data is no longer necessary for the purposes for which it was collected by APIDIAB or if you withdraw the consent on which our processing is based and where there is no other lawful ground for processing.

  • Right to limit processing (Art. 18 of the RGPD) :

You have the right to ask us to limit the processing of your personal data in certain circumstances, in particular if you believe that the data we are processing is incorrect.

  • Right to data portability (Art. 20 of the RGPD) :

In certain circumstances, you have the right to receive the Personal Data you have provided to us on request, in a structured, commonly used and machine-readable format, and you have the right to pass this information on to another data controller without hindrance, or to ask us to do so.

  • Right to object (Art. 21 of the RGPD) :

You have the right to object to the processing of your Personal Data in certain circumstances, in particular if we process it on the legal basis of our legitimate interests or if we use it for marketing purposes.

If you have any questions about your rights and the security of your Personal Data, you can contact our Personal Data Officer at the following address: dpo@weblib.eu.

You also have the right to lodge a complaint with a competent supervisory authority regarding compliance with your rights referred to above using the following contact details:

  • By post by writing to CNIL – Service des plaintes – 3 Place de Fontenoy – TSA 80715 – 75334 PARIS CEDEX 07 – France
  • On the CNIL website https://www.cnil.fr/
  • By telephone: 01.53.73.22.22

 

  1. What cookies does WEBLIB use and how can you prevent them being used?

Cookies are small text files that are automatically saved in your browser when you visit our Site, in particular when you log in to your Account.

We use session cookies.

Session cookies are essential for browsing our Platform and providing the services you request from us, in particular to enable the car-sharing process to run smoothly. This cookie disappears once the browser is closed, so it cannot be inactivated.

Your web browser may offer you options for using cookies. Please note that if you delete, or choose not to accept, cookies, you may not be able to use the full functionality of the services offered via the Site.

In accordance with legal provisions, your consent to the collection of cookies is valid for 13 months.

We use cookies and automatically collected information to :

  • To personalise our Site and the services provided via it, for example by storing your Data so that you do not have to re-enter it when you use, or the next time you use, our Platform and the services provided via it;
  • To monitor Site traffic statistics, such as the total number of visitors and pages viewed;

Depending on your local version of the Site, under Cookie settings you will find the specific settings to select if you do not wish WEBLIB to use all or any of the above-mentioned cookies.

You can also deactivate the installation of cookies by configuring your browser accordingly.

To configure cookies, follow the instructions below:

  • For Mozilla Firefox: Select the “Tools” menu, then “Options”. Click on the “Privacy” icon, find the “Cookies” menu and choose the options you want.
  • For Microsoft Internet Explorer 6.0 and later versions: Select the “Tools” menu, then “Internet Options”. Click on the “Confidentiality” tab and use the slider to select the desired level.
  • For Safari: From the Safari menu, select ‘Preferences’, then click on ‘Security’ and select the desired options.
  • For Google Chrome: select the Chrome menu, then choose “Settings” and click on “Show advanced settings”. In the “Privacy” section, choose “Site Settings”; then, in the “Cookies” section, select your options.

Please note that restricting cookies may have an impact on your User experience and prevent you from using certain parts of our Platforms or services.

 

  1. How can you send WEBLIB your requests concerning confidentiality?

To exercise your rights, please send your request as indicated below, specifying the following information: surname, first name, e-mail address and any other information necessary to confirm your identity so that we can process your request (e.g. your postal address).

If you have any questions or comments about this Privacy Policy or the manner in which WEBLIB collects and uses your Data, you may also contact :

  • By post: WEBLIB, 16 rue Auguste Vacquerie 75016 Paris, FRANCE
  • By e-mail: dpo@weblib.eu. You can also contact the User Service Department if you have any other questions about this Charter.

 

  1. Changes to the privacy policy

As changes may be made to this Charter without prior notice, we invite you to consult it regularly.